The concept of a Director Identification
Number (DIN) has been introduced for the first time with the insertion of
Sections 266A to 266G of Companies (Amendment) Act, 2006. As such, all the
existing and intending Directors have to obtain DIN within the prescribed
time-frame as notified.
Forms for DIN
application and modification thereof:
SPICe Form: Application for allotment
of DINs to the proposed first Directors in respect of new companies shall be
made in SPICe form only.
DIR-3 Form: Any person intending to
become a director in an existing company shall have to make an application in
eForm DIR-3 for allotment of DIN.
DIR-6 Form: Any changes in the particulars of
the directors shall be filed in form DIR-6.
SPICe Form:
Any person (not having DIN) proposed to become
a first director in a new company shall have to make an application through
eForm SPICe. The applicant is required to attach the proof of Identity and
address along with the application. DIN would be allocated to User only after approval
of the form.
DIR-3 Form:
Any person intending to become a director in
an existing company shall have to make an application in eForm DIR-3 and should
follow the following procedure:
1 Supporting
Documents:
Attach the photograph and scanned copy of supporting
documents. i.e. proof of identity, and proof of residence as per the
guidelines.
Physical documents are not required to be
submitted at DIN cell.2 Digital
Signature
Form DIR-3 is mandatory to be signed by the
Applicant and shall be verified digitally by a Company Secretary in full time
employment of the company or by the Managing Director or Director or CEO or CFO
of the existing company in which the applicant is intended to be appointed as a
director.
3
Fee Payment
Upon upload, make the payment of filing fee of
eForm DIR-3. Only electronic payment of the fees shall be allowed (i.e. Net
banking / Credit Card/Debit Card/Pay later/ NeFT).
The user is required to get himself / herself
registered on the MCA21 Portal to obtain Login ID. Login to the MCA21 portal
and click on 'eForm upload' link available under the 'eForms' tab for uploading
the eForm DIR- 3.
eForm DIR-3 will be processed only after the
DIN application fee is paid.
4 Generation
of DIN
Upon upload and successful payment, in case
Form DIR-3 details have not been identified as potential duplicate, Approved
DIN shall be generated and if the details have been identified as potential
duplicate, Provisional DIN shall be generated.
5 Verification
of e Form:
In case, details of eForm DIR-3 are found as
potential duplicate, the same gets routed to DIN cell for back office
processing. Upon approval of the form, provisional DIN becomes approved DIN and
would be available for further use.
6 Common
Causes of Rejection:
A provisional DIN is approved only after
scrutiny of the documents attached with the application.
Some of the common mistakes committed by
applicants and on account of which the DIN application gets rejected are as
under:
Non-submission
of supporting documents
•The proof of identity of the applicant
is not submitted.
•The proof of father's name of the applicant
is not submitted.
•The proof of date of birth of the applicant
is not submitted.
•The proof of residential address of the
applicant is not submitted.
•The copy of passport (for foreign nationals)
is not submitted.
Invalid
Application/supporting Documents
•The supporting documents are invalid or
expired.
•The proof of identity submitted has not been
issued by a Government Agency.
•The application/enclosed evidence has
handwritten entries.
•The submitted application is a duplicate DIN
application and already one application of that applicant is pending or
approved.
•The submitted application does not have
photograph affixed.
•The signatures are not appended to the
prescribed place.
•The applicant's name filled in application
form does not match with the name in the enclosed evidence.
•The applicant's father's name filled in
application form does not match with the father's name in the enclosed
evidence.
•The applicant's date (DD/MM/YY) of birth
filled in application form does not match with the date of birth in the
enclosed evidence.
•The address details filled in the application
do not match with those contained in the enclosed supporting evidence.
•The gender is not entered correctly in Form
DIR-3.
•Identification number entered in application
does not match with the identity proof enclosed.
•If enclosed documents are not self-attested.
DIR-6 Form:
If there is any change in the particulars
submitted in form DIR-3/SPICe with respect to Directors, applicant can submit
e-form DIR-6. For instance, in the event of change of address of a director,
he/she is required to intimate this change by submitting e-form DIR-6 along
with the required attested document.
Digital
Signature:
The e-Form DIR-6 is required to be digitally
signed by the Applicant and further certified by a Chartered Accountant or a
Company Secretary or a Cost Accountant in whole- time practice or company
secretary (member of ICSI)/Director of existing company in which applicant is
proposed to be the director.
